The first crew to answer wins. Our automation picks up before your phone rings, qualifies the lead, books the slot, and drops the appointment and transcript into your CRM. Your team closes. It doesn't do data entry.
We build a multi-step intake form for your trade with auto-DQ rules, so the wrong projects filter themselves out before anyone spends a minute on them. The questions come from how your trade actually scopes work: project type, timeline, property details. What passes is worth a truck roll; what doesn't never reaches your team.
The moment a lead lands, an SMS goes out and the AI callback dials. Nights, weekends, and while your whole crew is on a roof. First touch in 60 seconds or less, because past one minute conversion halves, and the homeowner who filled out your form is filling out two more.
The calendar embed ties to dispatch, so slots reflect where your crews actually are. The reminder and reschedule flow keeps homeowners committed between booking and the visit, and a cancel becomes a reschedule instead of a dead slot. That's where the 20 to 40% show-rate lift comes from.
Appointment, transcript, and lead details land in RevCore Pro, JobNimbus, GoHighLevel, ServiceTitan, HubSpot, Salesforce, or Improveit360 automatically. Your rep reads the whole conversation before knocking on the door. Review requests fire when the job's done, feeding the rating that closes the next one.
A homeowner who fills out a form is in a buying window measured in minutes, and past one minute your conversion rate halves. They are not loyal to whoever they submitted to; they are loyal to whoever answers. This system exists to win that race every single time, without asking your office to live on a hair trigger.
The moment a lead lands, an SMS goes out and the AI callback dials. It works at 9pm on a Saturday, during the morning crew scramble, and while every one of your people is on a roof. Speed stops depending on who happened to be near the phone.
And it is not limited to leads we generate. Website forms, ad responses, and inbound inquiries all route through the same fast lane, so the sixty-second standard covers your whole front door, not just one channel.
Setup starts with the intake. We build a multi-step form for your trade with auto-DQ rules drawn from the projects you actually want: the work you're set up for, in the areas you cover, on timelines you can serve. The wrong-fit inquiries disqualify themselves quietly, before they cost anyone a phone call.
Then the calendar work: the booking embed ties to dispatch so homeowners only see slots your crews can honor, and the reminder and reschedule flow gets configured around your visit types. This is the machinery behind the 20 to 40% show-rate lift.
Last, the CRM sync. We connect JobNimbus, GoHighLevel, ServiceTitan, HubSpot, Salesforce, or Improveit360, or run everything inside RevCore Pro if you'd rather hold one system. Either way, nobody on your team retypes a lead again.
Every conversation the system has is logged in full. Your office opens the CRM to booked appointments with complete transcripts attached: what the homeowner wants, what they said about budget and timeline, and how the slot got confirmed. Reps walk into the home already briefed.
After the job closes, the review request fires automatically, feeding the rating that makes the next homeowner comfortable saying yes. It is the same loop that keeps Rock N Roll Stoneworks sitting at a 5.0 on Google.
Run beside the rest of the engine, this is the layer that turns lead flow into booked flow. It is a core reason clients see lead-to-booked rates lift 30 to 60% in the first 60 days.
“We're a family company. The website finally carries the same trust our name does, and the appointments come booked. I just show up and quote.”
When your territory's taken, it's taken. A 15-minute call settles it.
